Travelodge Hotel, Toronto Airport  8:30 p.m.

Present:  Earl Farrell, Denis Landry, Albert Tschirhart, Dave Watt, John Craig, Roman Olszewski

1. Minutes of September 28, 2001.

Motion:  That the minutes of the September 28 Board Meeting be approved.
Tschirhart/Landry Carried

Business Arising.

2. Designation of Registered Coach.

Motion:  Whereas athlete and coach insurance policies within the OTFA are dependent upon registration be it resolved that July 1, 2002 be the deadline for all athletes to have a named and reigistered coach listed on their registration form.  Coaches from outside of Ontario are to be registered within their own jurisdictions and provide proof thereof.
 
Landry/Tschirhart Carried

3. Reports.

Members and staff present highlighted some of the key points in their annual reports. 

New Business.

4. OTFA Bingos.

John mentioned that we will be losing our second bingo.  He will make enquiries regarding an appeal.  

5. Registration Fees.

Motion:  Whereas the OTFA depends greatly on annual revenue from membership fees and whereas the figures may be affected by increased numbers of members or by increased fees be it resolved that a 5% registration fee increase be implemented in 2003.
This increase will not be implemented if membership increases by 5%.   
 
Landry/Tschirhart Carried

6. Coaching Fee.

A list showing the large number of coaches who would be in line to receive coaching fees but are ineligible due to their unregistered status was circulated.  These coaches will receive a memo from the office advising them of their status. 

It was mentioned that there will be several motions presented to the AGM asking for the paid coaching fees programme to be rescinded. 

7. Officials' Council Motion to AGM.

An OOC motion requiring clubs to supply a volunteer (official) to all meets was discussed.  It was agreed that the concept is good but that penalties should not be imposed on clubs not able to produce a volunteer.  Roman suggested that a space should be provided on entry forms into which the name of a volunteer could be written. Parents quite often accompany their children to competitions and they could be a source of volunteers.    

8. Ontario Summer Games.

The question of participation in the 2002 Ontario Summer Games will be put to the clubs at the next day's AGM. 
 
9. Joint Annual Meetings. 

The suggestion was made by Albert that we should try to stage the OTFA, the OOC and the OCC AGM's on the same weekend.  The OOC and OCC (and any other groups)  could conduct their meetings in the morning.  Special awards presentations could be made during the lunch  period and that session would be followed by the OTFA AGM.  It was felt that this format would encourage greater attendance at all of the meetings and  would lead to greater interaction between the various factions of the sport. The next day's AGM participants will be asked to comment on this idea.

10. First Time Registrations.

The question of how to encourage new athletes to join the OTFA was discussed at length and led to the following motion:  

Motion:  That first-time Bantam-aged registrants continue the bonus OTFA membership programme and that all other first-time athletics registrants be eligible to register in the OTFA at a cost of $30.00 (including GST).  Subscriptions will be available at additional cost.
 
Tschirhart/Landry Carried

11. Adjournment. 

Minutes prepared by R. Olszewski   November 27, 2001