ATHLETICS CANADA HOSTING OF CHAMPIONSHIP EVENTS

REQUEST FOR LETTERS OF INTENT

BACKGROUND

Athletics Canada is the national sport governing body for track and field, cross country, road running and road racing in Canada. Our purpose is to provide leadership, development and competition that ensure world-level performance in athletics. Our key event properties are the best opportunity to showcase our sport and raise awareness and interest in our programs and services, and therefore must be planned and presented in a professional manner. The organizers selected to host the events must be willing to work in close partnership with Athletics Canada to meet and exceed expectations in this regard.

PROJECT OVERVIEW

We currently seek suitable host organizations for the following Athletics Canada Championships Series events:

• 2011-2012-2013-2014 Canadian Junior Track and Field Championships
• 2011-2012-2013-2014 Canadian Track and Field Championships (including AWD’s)
• 2011-2012-2013-2014 Canadian Half Marathon Championships
• 2011-2012-2013-2014 Canadian Marathon Championships (including wheelchair component)
• 2011-2012-2013-2014 Canadian Cross Country Championships
• 2011-2012-2013-2014 Canadian 10km Road Race Championships (including wheelchair component)

LETTER OF INTENT AND SUPPORTING DOCUMENTATION

Athletics Canada invites interested parties to submit a Letter of Intent to host a championship event listed above. All Letters of Intent must be submitted with the following information:

1. Championship event to be hosted;
2. Name and location of facility/event;
3. Name(s) and position(s) of key event organizer(s) including Meet Director;
4. Commitment in principle to work in close partnership with Athletics Canada and its corporate and funding partners in hosting and presenting all aspects of the event;
5. Summary of  previous experience in hosting similar events;
6. Provincial branch endorsement;
7. Host facility endorsement (if applicable).

SUBMISSION DEADLINE AND ADDRESS

The Letter of Intent to advise Athletics Canada of interest in hosting any of these championships must be received by Athletics Canada no later than February 26, 2010.

Letters of Intent along with all required supporting documentation must be submitted either by mail or by e-mail to:

TIMELINES

To ensure that applicants have sufficient time to prepare their submission and Athletics Canada has the time required to properly review the applications, the following timelines have been established;

• Athletics Canada to send Bid Documents to all those having submitted a Letter of Intent to host an Athletics Canada championship - by March 19, 2010
• Completed Bid Applications submitted to Athletics Canada - by April 9, 2010
• Notification of successful candidates - April 30, 2010

Clarification re: Athletics Canada Requests for Letters of intent – Championship hosting

Athletics Canada would like to clarify that letters of intent for the hosting of Championship events are sought for the following events:

• Canadian Junior Track and Field Championships
• Canadian Track and Field Championships (including AWD’s)
• Canadian Half Marathon Championships
• Canadian Marathon Championships (including wheelchair component)
• Canadian Cross Country Championships
• Canadian 10km Road Race Championships (including wheelchair component)

Applications are being sought for 2011 through to 2014 (4 Championships) or 2011 and 2012 (2 Championships) or 2013 and 2014 (2 Championships).

Please contact me for further questions or clarifications